ProofClean

Office & workplace cleaning

Office cleaning reports facility managers forward, not file.

Facility managers answer to everyone in the building. Give yours a room-by-room report they can forward upstairs, and turn 'the office feels dirty' into a checklist you both can point at.

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Sound familiar?

The problem isn't the clean. It's proving it.

01

'The office doesn't feel clean' is an accusation you can't disprove. Vague complaints from staff become tickets, and tickets become doubts about your contract.

02

Your day porter does great work nobody records. When budgets tighten, the FM can't show leadership what they're paying for, and unrecorded work is the first line item cut.

03

Invoice queries stall on 'can you confirm the conference rooms were done on the 14th?' and you lose an afternoon digging through texts to your supervisor.

How it works

Three steps. One report per job.

No app, no training day. If your crew can take a photo, they can document the job in a report clients trust.

  1. 01

    Upload before & after photos

    Add them straight from your phone or camera roll, labeled before and after by area.

  2. 02

    Add the job details

    Site, client, crew, time on site, and the scope you completed, two minutes, tops.

  3. 03

    Download or send the report

    A clean, dated PDF you can send your client before you leave the site.

What your client sees

A receipt, not a promise.

Every report documents the scope you agreed to, photographed, dated, and signed off. Here's what a typical one covers:

  • Desks, monitors, and shared touchpoints wiped and disinfected
  • Conference rooms reset: tables, chairs, glass, and whiteboard trays
  • Restrooms serviced and consumables restocked
  • Kitchen and break areas degreased, sinks and counters sanitized
  • Floors vacuumed and mopped; entrance glass and reception detailed
Proof-of-clean report

Vantage HQ, Floors 2-3

45 Foundry Row, Portland, OR · Mar 14, 2026

Client
Vantage Software (HQ)
Provider
ClearDesk Commercial
Crew
P. Okon, S. Lindqvist
On site
6:30 PM to 9:10 PM (2h 40m)
Photo evidence
4 items
Reception, beforeBefore
Reception, afterAfter
Restroom, afterAfter
Kitchenette, afterAfter
Work completed
5 items

Scope of work

  • Desks, monitors, and shared touchpoints wiped and disinfected
  • Conference rooms reset: tables, chairs, glass, and whiteboard trays
  • Restrooms serviced and consumables restocked
  • Kitchen and break areas degreased, sinks and counters sanitized
  • Floors vacuumed and mopped; entrance glass and reception detailed
Timeline
  1. 6:30 PM

    Crew on site

  2. 9:10 PM

    Crew off site

Summary

0 photos attached

No photos attached

Time on site

6:30 PM to 9:10 PM · 2h 40m

Vantage HQ, Floors 2-3

45 Foundry Row, Portland, OR

Client sign-off

Signature, to be completed on site

Questions we hear often

How does this reduce complaint tickets?+

Most 'it feels dirty' tickets die when the FM can pull up the report and see the area was done, photographed, and dated. Complaints shift from 'you didn't clean' to specific, fixable requests, which is a conversation you can win.

Can I share reports with the facility manager easily?+

Yes. Each report is a PDF you can send the FM directly. No account or portal login for them, and they can forward it to office managers or leadership as-is.

We clean the same office five nights a week. Is that five reports?+

One report per visit, organized by site and date in your dashboard. You get a running service history you can search when a question comes up about any specific night.

Does it speed up invoice approval?+

It helps. When every line on the invoice has a matching dated report, there's nothing to query, and approvals move faster.

Give your facility manager a report worth forwarding.

Start with the free generator. Upgrade to send clean, unbranded reports.

Make a free report See a sample report