ProofClean

Janitorial & contract cleaning

Proof of service for every night your crew is on site.

Your crew works at midnight; your client walks in at eight. ProofClean closes that gap with a nightly, dated proof-of-service report, so 'did they actually come?' is a question that answers itself.

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Sound familiar?

The problem isn't the clean. It's proving it.

01

Nobody sees night work. When a bin gets missed once, the client assumes you skip nights regularly, and you have no service log to prove otherwise.

02

Contract renewals turn into interrogations. Procurement asks for service records and all you have is a sign-in sheet a competitor can call into question.

03

One tenant complaint travels up to the property manager and lands on you as a credit request. Without per-visit evidence, disputing it costs more than eating it.

How it works

Three steps. One report per job.

No app, no training day. If your crew can take a photo, they can document the job in a report clients trust.

  1. 01

    Upload before & after photos

    Add them straight from your phone or camera roll, labeled before and after by area.

  2. 02

    Add the job details

    Site, client, crew, time on site, and the scope you completed, two minutes, tops.

  3. 03

    Download or send the report

    A clean, dated PDF you can send your client before you leave the site.

What your client sees

A receipt, not a promise.

Every report documents the scope you agreed to, photographed, dated, and signed off. Here's what a typical one covers:

  • Trash and recycling collected from all suites and common areas
  • Restrooms cleaned, disinfected, and restocked to spec
  • Break rooms and kitchenettes sanitized
  • Carpets vacuumed and hard-surface floors dust-mopped and wet-mopped
  • Entrances, lobbies, and elevators detailed; lights and doors secured
Proof-of-clean report

Gateway Plaza, Tower One

900 Commerce Way, Denver, CO · Mar 14, 2026

Client
Meridian Facilities
Provider
Northwind Cleaning Co.
Crew
D. Alvarez, K. Mensah
On site
10:00 PM to 1:45 AM (3h 45m)
Photo evidence
4 items
Reception, beforeBefore
Reception, afterAfter
Restroom, afterAfter
Kitchenette, afterAfter
Work completed
5 items

Scope of work

  • Trash and recycling collected from all suites and common areas
  • Restrooms cleaned, disinfected, and restocked to spec
  • Break rooms and kitchenettes sanitized
  • Carpets vacuumed and hard-surface floors dust-mopped and wet-mopped
  • Entrances, lobbies, and elevators detailed; lights and doors secured
Timeline
  1. 10:00 PM

    Crew on site

  2. 1:45 AM

    Crew off site

Summary

0 photos attached

No photos attached

Time on site

10:00 PM to 1:45 AM · 3h 45m

Gateway Plaza, Tower One

900 Commerce Way, Denver, CO

Client sign-off

Signature, to be completed on site

Questions we hear often

How does the client know the crew was really on site?+

Each report carries the arrival and departure times your crew logs, the photos they take, and the checklist they complete. It's a documented service log your client can see, not just a claim.

Can I get a report out after every night's service?+

Yes. Your crew builds the report when they close out the job, and you send it to your client's contact, so they can have it before the building opens, every service day.

Does this help with SLA-based contracts?+

That's where it earns its keep. Scope items map to your contract spec, so every visit documents the work against your SLA, line by line. At QBRs you bring a service history instead of a promise.

What about buildings with strict security or no-photo areas?+

Crews photograph only the areas you choose. The arrival and departure times they log and the completed checklist still document the visit even where photography is restricted.

Every night on site, documented before the doors open.

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